Emerald Hills HOA - Agenda & Minutes

Emerald Hills HOA Emergency Board Meeting Minutes

Association: Emerald Hills HOA
Location: Rockledge, Florida
Meeting Type: Emergency Board Meeting
Date: July 1, 2026
Time: 7:00 PM

Attendance

Present:

Vinnie
Sarah
Chris
Mr. Griffith
Mr. Brown

Call to Order

At 7:15 PM, Sarah motioned to call the meeting to order. The motion was seconded by Mr. Brown and approved.

Board Officer Changes

President Resignation

The Board discussed the significant workload associated with the President position, including correspondence, research, and other time-consuming responsibilities.

Chris announced his resignation as President.

Secretary Resignation

Tina announced her resignation as Secretary.

Election of President

At 7:20 PM, Sarah nominated Vinnie for the position of President. The nomination was seconded by Mr. Brown.

A unanimous vote was taken, and Vinnie was elected President.

Election of Vice President

At 7:22 PM, Vinnie nominated Chris for the position of Vice President. The nomination was seconded by Sarah.

A unanimous vote was taken, and Chris was elected Vice President.

Secretary Position

The Board reviewed the duties and responsibilities of the Secretary position and discussed the need to identify specific duties and responsibilities associated with the role.

The Board agreed that the Secretary position will be combined with the Treasurer position. Duties will be delegated among Sarah, Chris, and Mr. Brown as needed.

Pond and Mosquito Treatment Discussion

The Board discussed mosquito control measures, including:

City mosquito spray truck services.
Potential installation of pond aerators.
Rainwater accumulation in the pond.
Concerns that aerators may promote algae growth.
The importance of ongoing monthly pond maintenance.
Reminding residents not to blow grass clippings into the pond, common areas or into road.
The presence of fish in the pond.

Adjournment

At 7:33 PM, Sarah motioned to adjourn the meeting. The motion was seconded by Mr. Griffith.

The motion carried, and the meeting was adjourned at 7:33 PM.

Minutes of the Meeting

June Quarterly Emerald Hill Homeowners Association Board Meeting

Held on June 10, 2026

Chris Burke, Tina Burke, Mr. Griffith, Mr. Agenjo, and Ms. Rohling were in attendance.

The Meeting was called to order at 7:00 pm by Chris and seconded by Mr. Agenjo.

The minutes will ONLY be posted on the website.

The minutes of the previous meeting were reviewed.

New Business:

Letter to be written to all residents about trimming trees in preparation for hurricane season (specifically palm trees), landscaping concerns and parking on grass.

A resident has been parking in front of another residence and beside even another, multiple homes have “derelict” vehicles in their driveways. Research of city codes to assist in enforcement of these concerns has begun.

It has been claimed that 854 Brookview is NOT part of Emerald Hills HOA.

878 Brookview is two (2) years delinquent on dues. A white car has been parked in the driveway. Contact with 880 Brookview will be made to discuss 878.

Unable to find permits for new window installation at 904 Beryl.

51% of current year’s dues have been collected. Three (3) homes are delinquent.

How to proceed with delinquent dues? Lien, fees vs taxes. When interest owed will pay for taxes and tax preparation, we will begin the lien process.

Training is due by 6/18/26. Only one (1) Director at Large has not completed training.

7:47 pm Vinny motioned to close the meeting and was seconded by Tina.

Minutes of the Meeting

Annual Emerald Hill Homeowners Association Meeting

Held on March 21, 2026

The meeting was called to order at 9:59 am.

The minutes from the 2025 annual meeting were reviewed.

Budget was presented and approved.

DCR update, legal fees will need a Special Assessment. Three (3) attorneys have been

contacted. Consultation with one (1) attorney informed us of a substantial cost and almost “an

open checkbook” to complete the task due to the age of our DCR and a required quorum of the

complete HOA, approval by The State of Florida.

Mr. Russo suggested finding other HOA board members’ contact information to contact them

to obtain access or copies of their DCR to review and assist with rewriting our DCR.

Mr. Brown offered to rewrite the document. Current DCR was written by the developer.

Approval will still require attorney’s fees. Contacting people from Rental Corporations for a

vote is complicated by the bureaucracy of the corporation. Part of the DCR or amendments to

be added we would like is a cap on homes in our HOA to be owned by rental corporations.

Mrs. Ulrich mentioned a previous board has rewritten the DCR. However, we do not know

where it is.

Mr. Russo presented photos of neighbor parking on sidewalk and spoke of that neighbor

violating noise ordinance. Requested more letters to be sent to Resident and Homeowner. He

also requested the board to mail the entire neighborhood about not blocking the sidewalk.

Mr. Griffith asked about No Soliciting signs due to solicitors. As an HOA, we have signs up at the

entrances of our neighborhood but are unable to stop these people from entering the

neighborhood.

10:25 am: Mr. Brown volunteered for Director at Large, he was nominated by Mr. Thompson

and seconded by Mrs. Thompson. Mr. Brown was approved by a vote for Director at Large.

10:26 am: Mr. Griffith volunteered for Director at Large, he was nominated by Mr. Russo and

seconded by Mrs. Ulrich. Mr. Griffith was approved by a vote for Director at Large.

Mr. Brown asked about the pond. We have not received any communications from the SJRWM

concerning any violation. SJRWM has cited us, previously in the past, for lack of littoral plants in

the littoral zone. Please, do not walk or swim in the pond as this damages the littoral plants. We

do have a contract with a pond maintenance company.

Mr. Thompson asked for clarification of insurance items on the budget. Brown and Brown is

Directors and Officers Liability insurance, Auto Owners is General Liability for community

property (entryway signage and pond); Old Republic Surety is a surety bond.

Mr. Griffith mentioned eighteen (18) months ago ATandT did not inform the HOA or

Homeowners of work to be performed on anybody’s property. Damage was incurred to his

property.

Ms. Dixon mentioned yard clippings are being blown into the gutter by some homeowners

and/or their lawn maintenance company. Please, email the board with addresses and

companies names to mail letters to. We will also include this on the neighborhood mailer about

sidewalk parking.

Mr. Russo asked for a Semi-Annual meeting. He was informed that the HOA Board of Directors

meets every quarter of the year. Signs are posted at two (2) exits of the neighborhood.

Mr. Brown asked about security concerns, specifically burglaries. The HOA does not keep track

of those statistics.

10:44 am: Ms. Rohling motioned to close the meeting. Motion seconded by Mrs. Thompson.

The meeting was closed.

Minutes of the Meeting

February Quarterly Emerald Hill Homeowners Association Board Meeting

Held on February 4, 2026

Chris Burke, Tina Burke, Sarah Rohling, Vinny Agenjo, Don Davis, Sharlene & Mr. Bradley

The meeting was called to order by Chris at 7:00 pm and seconded by Sarah.

The minutes will ONLY be posted on the website.

Sharlene brought plans for an addition to her home. The single roof ply material to be used on

her addition will be asphalt based roll of material. The board approved the use of only this

material for this addition.

Sharlene & Mr. Bradley left the meeting.

Five homes are still past due of paying annual fees. 822 Topaz’s dues will be settled at time of

sale.

Google Drive is now online for document storage.

The HOA’s General Liability Insurance Policy Premium has increased. Will have more

information on our other insurance premiums once they come up for renewal in March.

We would like to begin to set up a reserve bank account for pond maintenance that will

eventually need to be performed. What is required?

Due to rising costs of insurance & other goods & services required for the HOA to operate, do

we suggest an increase of annual fees? How much?

Chris to get tax documents from Bank for the treasurer.

Continued education for board members will be set up/ enrolled for board members after the

Annual Meeting.

The current proposed budget was approved by Vinny & seconded by Tina.

Proposed Agenda for the Annual meeting:

1: Review the previous Annual Meeting minutes.

2: Current budget & proposed budget.

3: Amendment costs? Special Assessment will be needed, after a quorum vote of the

Association.

4: Volunteers: Director at Large & Secretary.

End of proposed Agenda for Annual Meeting.

We will reach out to the owners of the burned house at 845 Tiffany find out what their plans

are. Is there anything they need from the HOA?

8:04 pm Chris called the meeting to close & seconded by Sarah.

The Emerald Hills Homeowners Association Annual Meeting will be held Saturday, March 21, 2026 at 868

Brookview Ln at 10:00 AM.

Minutes of the Meeting

December Quarterly Emerald Hill Homeowners Association Board Meeting

Held on December 7, 2025

Chris Burke, Tina Burke, Sarah Rohling, Mr. Russo, & Vinny Agenjo.

The meeting was called to order by Chris at 11:10 am and seconded by Sarah.

The minutes will ONLY be posted on the website.

The minutes of the previous meeting were reviewed.

Review of statute 720 continues.

Two (2) attorneys have replied with fee schedules to estimate amendment costs. We will reach out to one more.

A resident has asked to build a “porch” on the side of his home to shelter a boat. He would like to erect a structure using a metal roof.

Estoppels: 5 homes in transactions (sale). Three (3) homes are closing within the next month. Five (5) homes are delinquent paying fees. 822 Emerald Way will be collected at time of sale.

Vinny had previously reached out to other pond maintenance companies. The current pond maintenance company has not mentioned anything about dredging or repair. He suspects a new pond maintenance company will bring up something about dredging or repair.

Reminder to keep pond clean.

Sarah is still working on backdating documents online.

Mr. Russo asked if people are pumping water out of the pond.

The Board would like to reach out for a director at large at the annual meeting.

11:57 Chris called the meeting to close & seconded by Sarah.

Minutes of the Meeting

September Quarterly Emerald Hill Homeowners Association Board Meeting

Held on September 13, 2025

Chris Burke, Tina Burke, Sarah Rohling & Erik Cornelison were in attendance.

The meeting was called to order by Chris at 2:30 pm and seconded by Erik.

The minutes will ONLY be posted on the website.

The minutes of the previous meeting were reviewed.

7 homes are delinquent with paying dues. Do we want to add an amendment to add enforceability of delinquent dues?

The board will begin to work on getting estimates to add possibly 5 amendments or to rewrite DCR’s.

The board will continue researching statute 720.

We discussed complaints & concerns from Homeowners, also amendment costs.

Sarah has set the HOA up an account with Microsoft Office & added it to the budget.

Animals & personal home insurance are not the HOA’s responsibility.

Research will begin on writing a letter about obstructing sidewalk & yard waste in gutter.

3:15 pm Meeting called to close by Chris & seconded by Sarah.

Minutes of the Meeting

June Quarterly Emerald Hill Homeowners Association Board Meeting

Held on June 14, 2025

Chris Burke, Tina Burke, Sarah Rohling & Peter Maxfield were in attendance.

The meeting was called to order by Chris at 10:00 am & seconded by Sarah.

The minutes will ONLY be posted on the website.

HOA Dues are 30% received at the end of May. Some properties’ letters are “Return to

Sender”. Research is being done to contact property owners.

Pond: What is required? We have previously been cited only for lack of Littoral Plants, in the

past. Research is being done to make sure we are in compliance. Chris will contact

homeowners around the pond to inspect & maintain drains before the next quarterly meeting.

Training: Sarah, Tina & Chris have fulfilled training requirements. Vinny is beginning the course.

Due date from Certification website is June 30, 2025.

Board members are researching FL Statute 720 (under 100 homes).

Suggested amendments to be written pertaining to metal roofs from professional company,

deleting requirement for front yard irrigation, driveways to include pavers, & a percentage cap

on homes owned by a corporation. Begin looking for an attorney to assist in writing

amendments.

Begin researching setting up a reserve account for pond maintenance/ repair(s).

What are other liabilities of the pond?

How are we dealing with complaints? Lawn maintenance, or blocking sidewalk, etc. Chris

offered to speak with resident/ owner before mailing letters, in effort of building community

involvement.

Next meeting will be in September.

10:50 Meeting called to close by Chris & seconded by Sarah.

Minutes of the Meeting

Annual Emerald Hill Homeowners Association Meeting

Held on March 22, 2025

The meeting was called to order at 10:12 am.

The minutes from the 2024 annual meeting were presented. Reviewing old business: Appearance of driveways.

10:15 New Business: Volunteers needed.

Tina Burke volunteered for secretary. Sarah Rohling volunteered for treasurer. Vinny Agenjo volunteered for vice president. Chris Burke volunteered for president. Diane Kuno volunteered for director at large.

No official business is conducted on Facebook Emerald Hills group. Paul Angevine monitors requests.

Erik Cornelison will look into maintaining Emerald Hills HOA website.

Secretary to update Florida official board member list to remove Ashley Angevine from list.

Previous lawsuit in Miami/ Hollywood, Florida. We are still receiving letters. Send standard correspondence STOP letters.

The current company maintaining the pond is not maintaining well. Estimates requested from other companies to maintain the pond overgrowth blocking flow.

It was mentioned not blowing yard debris into road/ down drain. Please, blow yard debris into yard.

Bringing the pond up to Saint Johns Water Management standards will be a “hit” to budget. May need to raise annual dues, or have a special assessment.

10:36 Budget was presented. Budget was approved by Ashley & seconded by Erik. The budget was approved.

Training requirements will be researched & new board members will be contacted soon.

10:45 New board members to be approved.

Chris Burke was nominated for president by Gracie & seconded by Ashley. Chris Burke was approved by a vote for president.

Tina Burke was nominated for secretary by Diane & seconded by Gracie. Tina Burke was approved by a vote for secretary.

Vinny Agenjo was nominated for vice president by Ashley & seconded by Nancy. Vinny Agenjo was approved by a vote for vice president.

Sarah Rohling was nominated for treasurer by Erik & seconded by Ashley. Sarah Rohling was approved by a vote for treasurer.

Diane Kuno was nominated for director at large by Gracie & seconded by Sarah. Diane Kuno was approved by a vote for director at large.

Proposed new business. No new business was proposed.

10:49am Ashley motioned to close meeting. Sarah seconded the motion.

Meeting was closed.

TO: All Emerald Hills Lot Owners Feb 26, 2025

Subject: 2025 Annual Meeting Notice and Agenda

The Emerald Hills Homeowners Association Annual Meeting will be held Saturday, March 22, 2025 at 858 Brookview Ln at 10:00 AM. Bring a lawn chair if you wish to sit. If you have an Agenda item, please submit it to the Board before March 15th. Please review the below Agenda, the enclosed 2024 Financial Report and the Projected 2025 Budget. Please note the Meeting date is March 22nd due to scheduling conflicts.

Agenda

1. Meeting to be called to order by HOA President

2. Review of the minutes for 2024 annual meeting

3. Treasurer Reports: 2024 Financial Report and 2025 Projected Budget (keeps annual dues at $65)

4. Old Business:

Complaints were fielded regarding appearance of driveways. Our HOA directives prohibit trash or refuse from being placed or compiled upon a lot. City ordinances also address keeping driveways and yards free from clutter. Yet, there are still several properties that need attention in this area. Please consider your neighbors and the community and keep your driveways free from clutter, refuse, and trash. (Closed)

5. New Business:

(a). Volunteers Needed: Two positions need to be filled for the Board to continue (Secretary and Treasurer). Emerald Hills HOA is an all-volunteer administered association. Please help keep Emerald Hills a desirable place to live and maintain home values by volunteering. All current Board members have served at least five years, some fulfilling two positions because of no volunteers. That has to change. We have three options, two of which will cost every owner considerably more money. First, you volunteer to serve and we continue as is. Second, we can contract a Management Company, however, an HOA Board of Directors is still needed to oversee HOA interests, finances, etc. Lastly, if no volunteers our HOA could go into state receivership -- extremely costly. Chapter 720.3053: “The association shall be responsible for the salary of the receiver, court costs, and attorney’s fees. The receiver shall have all powers and duties of a duly constituted board of directors and shall serve until the association fills vacancies on the board sufficient to constitute a quorum and the court relieves the receiver of the appointment.”

(b). Nominations and Election of Officers: Attend the meeting or complete and mail the volunteer form.

(c). Additional discussion items from floor

(d). HOA Website: www.emeraldhills.com: The Board of Directors vacancies addressed in (a) above are posted there in more detail with reference to specific duty descriptions in the Bylaws and DCRs. Please go there to learn more about volunteering and read the online article that describes actions if nobody volunteers. The HOA Bylaws, DCRs and much other information can be found there as well.

Note: The minutes from this meeting will only be posted on the HOA website. Hard copies will be sent upon request from a homeowner. Use either mail or email to send a request.

6. Adjourn meeting

Board of Directors

Emerald Hills Homeowners Association

3 encls: 1. 2024 Financial Report

2. 2025 Projected Budget

3. Nomination Form

Minutes of the Meeting

Annual Emerald Hills Homeowners Association Meeting

Held on March 2, 2024

The Meeting was called to order by the President at 10:00 AM

The minutes from the 2023 annual meeting were presented.

The Treasurer Report was given by the Treasurer:

A motion was made to accept the minutes and financial report. Motion was seconded.

There was no unfinished business from the 2023 annual meeting.

The importance of community appearance to maintain the value of Emerald Hills homes was discussed. Homes in our subdivision continue to sell rapidly, most for asking price or very near asking price.

Once again, traffic safety was stressed. We have children walking and riding their bikes to school as well as elderly and disabled who cross the streets. It was noted that speeding is still a problem. Some are drivers coming through the Brookview extension, but others are local residents. Please be cautious and courteous of children and other pedestrians.

Unfortunately, once again there were no volunteers to serve on the Board. It was unanimously agreed that the current board members would serve another term.

Reminders: The minutes of this meeting will be posted ONLY on the HOA website, emeraldhillshoa.com This helps keep mailing costs down as well as conforming to regulations. However, copies will be mailed or emailed to owners upon request. It was also reiterated that the excess balance in the HOA account is being accumulated for future pond dredging that will become necessary at some point.

The floor was opened for discussion/concerns:

A homeowner brought up the use of storage bins, tarps and other items on front driveways. Our Declaration of Covenants and Restrictions, paragraph 17 specifically states "trash or other refuse shall not be placed or compiled upon the lot. It will be looked into.

The pros and cons of metal roofs and paver driveways were also discussed.

Someone brought up the fact that many times large items for bulk pickup are left at the curb but have not been called in to the city for pick up. If you have large items such as furniture, old fencing, etc., to be picked up on Wednesdays you can now go to the city web page www.cityofrockledge.org and submit a form or email request to specialpickup@cityofrockledge.org, or you can call 321-221-7540, option 3 and leave a detailed message.

One person asked about garage sales. This was discussed in the 2021 annual meeting. Due to the lack of participation, the HOA board had agreed that they would no longer be organizing an annual garage sale. However, it was noted that garage sales were permitted and should be organized in line with City of Rockledge codes. Also, all signs must be removed immediately after the sale.

Neighborhood Watch meetings were brough up. It has been several years since the HOA hosted one. This may be something that is looked into also.

A motion to adjourn was made and seconded. The meeting was adjourned at 11:15 AM

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