Minutes of the Meeting

Annual Emerald Hill Homeowners Association Meeting

Held on March 21, 2026

The meeting was called to order at 9:59 am.

The minutes from the 2025 annual meeting were reviewed.

Budget was presented and approved.

DCR update, legal fees will need a Special Assessment. Three (3) attorneys have been

contacted. Consultation with one (1) attorney informed us of a substantial cost and almost “an

open checkbook” to complete the task due to the age of our DCR and a required quorum of the

complete HOA, approval by The State of Florida.

Mr. Russo suggested finding other HOA board members’ contact information to contact them

to obtain access or copies of their DCR to review and assist with rewriting our DCR.

Mr. Brown offered to rewrite the document. Current DCR was written by the developer.

Approval will still require attorney’s fees. Contacting people from Rental Corporations for a

vote is complicated by the bureaucracy of the corporation. Part of the DCR or amendments to

be added we would like is a cap on homes in our HOA to be owned by rental corporations.

Mrs. Ulrich mentioned a previous board has rewritten the DCR. However, we do not know

where it is.

Mr. Russo presented photos of neighbor parking on sidewalk and spoke of that neighbor

violating noise ordinance. Requested more letters to be sent to Resident and Homeowner. He

also requested the board to mail the entire neighborhood about not blocking the sidewalk.

Mr. Griffith asked about No Soliciting signs due to solicitors. As an HOA, we have signs up at the

entrances of our neighborhood but are unable to stop these people from entering the

neighborhood.

10:25 am: Mr. Brown volunteered for Director at Large, he was nominated by Mr. Thompson

and seconded by Mrs. Thompson. Mr. Brown was approved by a vote for Director at Large.

10:26 am: Mr. Griffith volunteered for Director at Large, he was nominated by Mr. Russo and

seconded by Mrs. Ulrich. Mr. Griffith was approved by a vote for Director at Large.

Mr. Brown asked about the pond. We have not received any communications from the SJRWM

concerning any violation. SJRWM has cited us, previously in the past, for lack of littoral plants in

the littoral zone. Please, do not walk or swim in the pond as this damages the littoral plants. We

do have a contract with a pond maintenance company.

Mr. Thompson asked for clarification of insurance items on the budget. Brown and Brown is

Directors and Officers Liability insurance, Auto Owners is General Liability for community

property (entryway signage and pond); Old Republic Surety is a surety bond.

Mr. Griffith mentioned eighteen (18) months ago ATandT did not inform the HOA or

Homeowners of work to be performed on anybody’s property. Damage was incurred to his

property.

Ms. Dixon mentioned yard clippings are being blown into the gutter by some homeowners

and/or their lawn maintenance company. Please, email the board with addresses and

companies names to mail letters to. We will also include this on the neighborhood mailer about

sidewalk parking.

Mr. Russo asked for a Semi-Annual meeting. He was informed that the HOA Board of Directors

meets every quarter of the year. Signs are posted at two (2) exits of the neighborhood.

Mr. Brown asked about security concerns, specifically burglaries. The HOA does not keep track

of those statistics.

10:44 am: Ms. Rohling motioned to close the meeting. Motion seconded by Mrs. Thompson.

The meeting was closed.